Decision summary
A practical batch ledger template for wholesale PSN code buyers tracking product type, region, quantity, delivery, payment, and claims.
Give every delivered batch its own row with supplier order ID, product type, region, denomination or duration, quantity, delivery time, recipient, and remaining stock. Claims and reorders can then be traced without searching email or reconstructing a mixed delivery.
Decision fields
Assign a unique batch ID before raw codes are uploaded, split, or sent to a fulfillment team.
Track product type, region, denomination or duration, quantity, delivery state, and catalog owner.
Keep quote version, payment asset, network, amount, wallet instruction, TXID, and timestamp together.
Map every customer claim back to order ID, batch ID, delivery timestamp, and available evidence.
Batch ledger workflow
Open a batch record before payment, then fill missing fields as quote, payment, and delivery details become confirmed.
Only approved fulfillment roles should see raw code files; finance and support can usually work from batch metadata.
Match quantity received, quantity listed, quantity sold, and quantity remaining before requesting another batch.
Increase volume only after the ledger can answer support and finance questions without searching chat history.
One row per product-region batch
Do not collapse mixed product types, regions, denominations, or subscription durations into a single total. Create a separate ledger row whenever those attributes differ, then connect every row to the same supplier order reference when they were purchased together.
| Column group | Recommended columns | Control purpose |
|---|---|---|
| Identity | batch_id, supplier_order_id, quote_version, created_at, owner | Makes the row traceable to an approved purchase and accountable person. |
| SKU attributes | product_type, country_or_region, currency, value_or_duration, tier | Prevents unlike products from being reconciled or listed as interchangeable. |
| Movement | received, released, sold, reserved, disputed, remaining | Supports a quantity equation instead of an unexplained manual balance. |
| Payment and delivery | payment_reference, network, txid, delivered_at, recipient, restricted_file_ref | Links finance and fulfillment evidence without copying raw codes into the ledger. |
| Review and closure | claim_ids, reconciliation_status, reviewed_by, reviewed_at, closure_reason | Shows why the batch is still open, safe to reorder, or formally closed. |
Reconciliation rule: define the quantity equation in the same workbook and investigate any row where received units cannot be explained by released, sold, reserved, disputed, and remaining states.
Batch ledger mistakes
- Do not treat a delivery-note record as the only batch record.
- Do not mix US, EU, UK, Turkey, UAE, Japan, or other regions in one unlabeled spreadsheet tab.
- Do not let support handle claims without batch ID, delivery timestamp, and order reference.
FAQ
What is the minimum useful batch ledger?
At minimum, keep batch ID, product type, region, denomination or duration, quantity, quote, TXID, delivery timestamp, and owner.
Should raw codes be in the ledger?
For many teams, raw codes should stay in a restricted file while the ledger stores metadata and reconciliation fields.
When should a batch be closed?
Close a batch when all codes are sold, returned to inventory control, or fully reconciled with claim notes.
Who owns the ledger?
Usually procurement or operations owns the ledger, with finance and support using it for reconciliation.
Related pages
Trust context
PSN Wholesale is operated by PSN NETWORK LTD, company number 16191822. PlayStation, PSN, and PS Plus are trademarks of Sony Interactive Entertainment Inc. PSN Wholesale is independent and is not affiliated with, endorsed by, or sponsored by Sony Interactive Entertainment Inc.
Last updated: 2026-09-01